Spokane County Conservation District 210 North Havana, Spokane, WA 99202 Tuesday, August 12, 2008 PRESENT Supervisors: Gerald Scheele, Randy James, Dixie Riddle, Jaki Shrauger & Mary Sullivan Associate Supervisors: Ed Kuhn SCCD Staff: Rich Baden, Vicki Carter, and Ty Meyer. Chair Scheele called the meeting to order at 12:05 pm. Minutes from the regular July 8, 2008, Board meeting had been previously distributed for review. Motion James/Shrauger to approve the July 8, 2008, Board meeting minutes as distributed. Motion carried. Dixie Riddle presented the Treasurer’s Report for July 2008. Account Beg. Balance Deposits Withdrawals End Balance Motion JAMES/SHRAUGER to approve the July Treasurer’s report, payroll checks #1294-1325, claims #27268-27350, no voided checks, and automatic withdrawal #999987, and the August Account Payables in the amount of $131,150,32. Motion carried. District Financial Report Rich Baden gave a review of the District’s budget position as of July 31, 2008 (50% of the way through the year) and reported that the District’s cash position at the end of July was $5,023,462.00. BOARD TRAINING Per the Board’s request, Rich reviewed the PowerPoint presentation from the planning session and provided detail and clarity to the structure of the fund accounts and the budget position. The Board had an opportunity to discuss what they would like to have included in the financial documents for future meetings as well as discuss the revenue analysis as presented by Rich. The Board decided they would still like the Treasurer’s Report reviewed at each Board meeting, but would like the budget information to be presented quarterly as a review done by Rich. ENGINEERING INTERLOCAL AGREEMENT Rich requested approval of the Interlocal Agreement for Engineering Services with Stevens County Conservation District acting as the administering district. The Board acknowledged the value of the agreement and made the following motion. Motion SULLIVAN/JAMES to approve the Interlocal Agreement for Engineering Services, administered by the Stevens County Conservation District in partnership with the WA Conservation Commission. Motion carried. STATE REVOLVING FUND PROGRAM Ty Meyer gave a brief report on the financial position of the SRF program and the loan status. There was discussion regarding outreach activities that could be scheduled for groups like the Grain Alliance, reporting some of the statistics we are gathering from our producers. The discussion included the confusion that some have regarding the definition of direct seed, minimum till, conservation till, vs. conventional. Ty also reported that the Pend Oreille Conservation District has expressed interest in participating in the SRF program and asked for approval to enter into MOU with them. Motion SULLIVAN/JAMES to approve an SRF MOU with Pend Oreille Conservation District, pending the POCD Board approval. Motion carried. PLANNING SESSION SUMMARY REPORT IN BRIEF Rich presented a draft copy of a Report in Brief that will be used to distribute to public and our elected officials. 2006 FINANCIAL REPORT AND ACCOUNTIBILITY AUDIT Vicki presented copies of the 2006 audit reports. She stated they are also available via the SAO website at www.sao.wa.gov and the WA Conservation Commission website at www.scc.wa.gov. Executive Session None READING OF THE MOTIONS Motion RIDDLE/JAMES to approve the July 8, 2008, Board meeting minutes as distributed. Motion carried. Motion JAMES/SHRAUGER to approve the June Treasurer’s report, payroll checks #1294-1325, claims #27268-27350, no voided checks, automatic withdrawal #999987, and August Account Payables in the amount of $131,150.32. Motion carried. Motion SULLIVAN/JAMES to approve the Interlocal Agreement for Engineering Services, administered by the Stevens County Conservation District in partnership with the WA Conservation Commission. Motion carried. Motion SULLIVAN/JAMES to approve an SRF MOU with Pend Oreille Conservation District, pending the POCD Board approval. Motion carried. The regular Board meeting adjourned at 1:45 pm. Respectfully submitted by: Vicki Carter Gerald Scheele, Chairman Dixie Riddle, Auditor The Spokane County Conservation District’s Board meeting minutes are intended to be a reasonable summary of the Board’s deliberations and action. The minutes are not a verbatim record of everything said at the meeting. The minutes include all actions taken by the Board. Board Meeting Minutes
PREVIOUS MEETING MINUTES
TREASURER’S REPORT
Vicki requested the Board review the summary prepared by the Aspen Group prior to the next Board meeting. Once the Board reviews and approves the results, the staff will finalize the interpretations, strategies, and measurements for them.